Rental Inspections Done in 5 Minutes — Not 50
Property managers do not have time to spend an hour on every inspection. InspectPro lets you walk through a rental property, capture photos, note the condition of every room, and generate a professional condition report — all from your phone, in a fraction of the time.
How InspectPro can help property managers
When you manage dozens or hundreds of rental properties, inspections are a volume game. Routine inspections every 3 to 6 months. Entry and exit condition reports for every tenancy changeover. Healthy Homes assessments in New Zealand. State-specific condition reports in Australia. The paperwork never stops — and neither does the pressure to keep it consistent.
Most property managers are still using paper forms, Word templates, or clunky desktop software that was not designed for the pace of modern property management. Photos get lost between your phone and your laptop. Reports take 30 to 60 minutes each to write up back at the office. And when a tenant disputes their bond, you need evidence that you may or may not be able to find.
InspectPro is built for speed without sacrificing detail. A standardised section structure means every property gets the same thorough, consistent inspection. Photos are captured and placed directly into the correct section. Severity ratings — minor, moderate, major, critical — keep your documentation consistent across hundreds of reports.
When disputes arise, your evidence is rock-solid. Every photo is tied to a specific room and inspection section. Compare entry and exit condition using consistent section structures. Under the NZ Residential Tenancies Act 1986, landlords must prove the damage was beyond fair wear and tear — and under equivalent Australian state tenancy acts (NSW, VIC, QLD), the burden of proof sits with the lessor. InspectPro gives you the documented evidence to meet that standard.
Whether your portfolio is 20 rentals in Hamilton or 400 across Sydney, InspectPro scales with you. Every report follows the same professional format, every photo is where it should be, and every inspection is completed faster than you thought possible.
5-minute inspections with a standardised section structure
InspectPro provides a default section structure suitable for rental property inspections, with a Healthy Homes compliance section included. Every room is pre-configured. Severity ratings keep your documentation consistent across your entire portfolio. Walk through, tap, photograph, and move on — a standard 3-bedroom property takes 5 to 10 minutes.
Organised photo evidence for disputes
Photos captured in InspectPro are tied to a specific room and inspection section. When a bond dispute reaches the Tenancy Tribunal or state tribunal, you have organised evidence that shows the property condition at entry and exit. No more searching through camera rolls or lost folders — your evidence is in the report.
Professional condition reports your landlords expect
Generate clean, branded PDF condition reports that reflect well on your agency. Property details, room-by-room condition ratings, photos with comments, and your notes — all formatted consistently. Send reports to landlords and tenants via a secure download link. The professional presentation builds landlord confidence in your management.
How property managers use InspectPro
Start the inspection. Select the property from your list or enter a new address. Choose the inspection type — routine, entry condition, exit condition, or Healthy Homes assessment. InspectPro loads a standardised section structure with rooms and areas pre-configured for residential rentals: kitchen, bathroom, bedrooms, living areas, laundry, exterior, and common areas.
Walk through and capture. Move room by room. For each area, take photos directly in InspectPro — they are placed into the correct section automatically. Rate severity using preset options (minor, moderate, major, critical) and add notes for anything that needs attention. The whole process takes 5 to 10 minutes for a standard 3-bedroom rental.
Generate and send. Preview the complete condition report on your phone. Generate a professional PDF with all photos, condition ratings, and notes organised by room. Send it to the landlord, tenant, or your agency's records — a secure download link that works on any device.
For entry and exit reports, the real value is in the comparison. When a tenant disputes bond deductions, pull up both reports and compare them. Photos from move-in and move-out, with consistent condition ratings, make the evidence impossible to argue with at a Tenancy Tribunal hearing.