Rental Inspections Done in 5 Minutes — Not 50
Property managers do not have time to spend an hour on every inspection. InspectPro lets you walk through a rental property, capture timestamped photos, note the condition of every room, and generate a professional condition report — all from your phone, in a fraction of the time.
Why property managers switch to InspectPro
When you manage 50, 100, or 500+ rental properties, inspections are a volume game. Routine inspections every 3 to 6 months. Entry and exit condition reports for every tenancy changeover. Healthy Homes assessments in New Zealand. State-specific condition reports in Australia. The paperwork never stops — and neither does the pressure to keep it consistent.
Most property managers are still using paper forms, Word templates, or clunky desktop software that was not designed for the pace of modern property management. Photos get lost between your phone and your laptop. Reports take 30 to 60 minutes each to write up back at the office. And when a tenant disputes their bond, you need timestamped evidence that you may or may not be able to find.
InspectPro is built for speed without sacrificing detail. Standardised templates mean every property gets the same thorough, consistent inspection. Photos are captured with automatic timestamps and placed directly into the correct section. Preset condition ratings — clean, fair, poor, damaged — keep your language consistent across hundreds of reports.
When disputes arise, your evidence is rock-solid. Every photo is timestamped and tied to a specific room and inspection date. Compare entry and exit condition side by side. Under the NZ Residential Tenancies Act 1986, landlords must prove the damage was beyond fair wear and tear — and under equivalent Australian state tenancy acts (NSW, VIC, QLD), the burden of proof sits with the lessor. InspectPro gives you the documented evidence to meet that standard.
Whether your portfolio is 20 rentals in Hamilton or 400 across Sydney, InspectPro scales with you. Every report follows the same professional format, every photo is where it should be, and every inspection is completed faster than you thought possible.
5-minute inspections with standardised templates
InspectPro provides default sections for routine inspections, entry condition reports, exit condition reports, and Healthy Homes assessments. Every room is pre-configured. Preset condition ratings keep your language consistent across your entire portfolio. Walk through, tap, photograph, and move on — a standard 3-bedroom property takes 5 to 10 minutes.
Timestamped photo evidence for disputes
Every photo captured in InspectPro is automatically timestamped and tied to a specific room and inspection date. When a bond dispute reaches the Tenancy Tribunal or state tribunal, you have dated, organised evidence that shows the property condition at entry and exit. No more searching through camera rolls or lost folders — your evidence is in the report.
Professional condition reports your landlords expect
Generate clean, branded PDF condition reports that reflect well on your agency. Property details, room-by-room condition ratings, timestamped photos, and your notes — all formatted consistently. Send reports to landlords and tenants via a secure download link. The professional presentation builds landlord confidence in your management.
Start your first report in minutes
- 10-day free trial
- No credit card
- Keep your reports
How property managers use InspectPro
Start the inspection. Select the property from your list or enter a new address. Choose the inspection type — routine, entry condition, exit condition, or Healthy Homes assessment. InspectPro loads a standardised section structure with rooms and areas pre-configured for residential rentals: kitchen, bathroom, bedrooms, living areas, laundry, exterior, and common areas.
Walk through and capture. Move room by room. For each area, take photos directly in InspectPro — they are timestamped and placed into the correct section automatically. Rate the condition using preset options (clean, fair, poor, damaged) and add notes for anything that needs attention. The whole process takes 5 to 10 minutes for a standard 3-bedroom rental.
Generate and send. Preview the complete condition report on your phone. Generate a professional PDF with all photos, condition ratings, and notes organised by room. Send it to the landlord, tenant, or your agency's records — a secure download link that works on any device.
For entry and exit reports, the real value is in the comparison. When a tenant disputes bond deductions, pull up both reports side by side. Timestamped photos from move-in and move-out, with consistent condition ratings, make the evidence impossible to argue with at a Tenancy Tribunal hearing.
Frequently asked questions
Ready to cut your inspection time in half?
- 10-day free trial
- No credit card
- Keep your reports